Getting started with ReFit
Everything your shop needs in the first 15 minutes.
1 Create your shop
Sign up at refit-iq.com with your email and shop name. That creates your shop and starts your 14-day free trial — full access, every feature, cancel anytime. We collect a card at signup, but nothing is charged during the 14 days. Cancel before it ends and you pay nothing.
The person who signs up becomes the Admin (that's you — the owner or manager). Admins don't take up a paid seat.
Start your free trial2 Get the app
Download ReFit from the App Store on the iPhone your crew will use in the yard. Sign in with the account you just created.
The app is where the work happens. The website is where you handle billing and your team.
Get ReFit on the App Store →3 Invite your crew
In the app, open Team. Tap Invite — you'll get a link and a QR code.
Send the link to a tech (text, email, whatever) or let them scan the QR. They sign up, and you'll see them under Pending — tap Approve and they're in.
4 Set everyone's role
This is the step most shops skip, and it's the one that makes ReFit work the way you want.
In Team, set each person's role:
| Role | What they can do |
|---|---|
| Admin | Everything — approves requests, manages the shop and billing |
| Team Lead | Their assigned boats. Requests replace/refurbish, marks parts ordered/received, assigns tasks |
| Tech | Their assigned boats. Captures and edits, requests replace/refurbish (admin approves) |
| Parts | Sees all boats read-only. Adds notes, QR codes, marks ordered/received, adds tracking numbers |
New people default to Tech. Change it any time — search the list, tap the role.
5 Create your first job
Tap + to add a boat. Give it a name, vessel type, and a note about the work (e.g. “Insurance job — repair fire damage, full paint”).
Add your areas — foredeck, cockpit, flybridge, hull, whatever fits the boat. This is how everything gets organized, and it's what makes reassembly fast later.
6 Start capturing
This is the core of ReFit. As your crew strips the boat down:
- Tap + to capture.
- Choose Single item (one piece plus its fasteners) or Component (a door or window holding several pieces — each gets its own code).
- Label it — scan a QR sticker, let the app auto-number it, or type your own.
- Photograph it. Close up, fill the frame, get any markings.
- Add the fasteners — size, type, material, quantity. Add gaskets the same way.
- Add a voice note if there's something the photos won't say.
Flag anything that needs replacing as you go. Do it once, properly, and reassembly takes care of itself.
7 Reassembly — the payoff
Open the job and work the record in reverse. Every part, every fastener, every photo, organized by area and component. No guessing which bolt went where.
Use the fastener totals (broken out by area) to order what you need, and the replace/refurbish list to see everything flagged.
8 Export the record
Open a job → Export:
- Excel / CSV / JSON / PDF — the full job record
- All photos (.zip) — every photo, in folders by area and part
Save it to your own system, email it to the customer, or file it for the insurance job.
Do I need a QR sticker for every part?
No. The app can auto-number ("Label 1, Label 2…") or you can type your own labels. QR stickers are just faster to scan and harder to mix up.
Can two people work the same boat at once?
Yes. Assign the boat to whoever's on it — everyone's captures land in the same record.
What happens when the trial ends?
Pick a plan on refit-iq.com. If a payment fails you get 14 days’ grace, then the app goes read-only — you can still view and export everything, you just can’t add new work until it’s sorted. Your records are never deleted.
What if a tech leaves?
Remove them in Team. Their work stays on the job, attributed to them.
Can office staff see the records without using the app?
Export the job and share the file. A full web view is on the way.
Need help?
Email support@refit-iq.com — a marine mechanic who uses ReFit every day will answer.